Our Services

Three service lines. One management layer.

KayaDesk places virtual assistants across three core functions for U.S.-based small businesses. Most clients start with one service and expand as the relationship matures. Every engagement runs through the same management structure: structured onboarding, dedicated point of contact, weekly reporting, and backup coverage.

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Service 01

Administrative & Executive Support

Inbox management, calendar coordination, CRM updates, customer service, and the operational work that keeps your business running. Built for business owners who need hours back in their week.

Inbox triage, drafting, and response
Calendar coordination and scheduling
CRM data entry and pipeline maintenance
Customer service and support tickets
Vendor and supplier communication
General operational and project tasks

From /mo part-time · /mo full-time

Full details Book a call

Service 02

Cold Calling & Appointment Setting

Connect with qualified prospects and keep your sales pipeline moving with consistent outreach and professional follow-up. Our cold calling and appointment setting services help business owners generate more conversations and spend more time closing deals.

Outbound Cold Calling
Lead Qualification
Appointment Setting
Follow-Up & Nurturing
CRM Updates & Pipeline Management
Script Execution & Reporting

From /mo part-time · /mo full-time

Full details Book a call

Service 03

Social Media Production

Build a consistent and engaging online presence with content designed to attract attention and strengthen your brand. Our social media production services help businesses maintain high-quality content without the time commitment of managing it all in-house.

Content Planning & Strategy
Graphic Design & Visual Content
Short-Form Video Production
Caption Writing & Hashtag Research
Content Scheduling & Publishing
Performance Monitoring & Optimization

From /mo part-time · /mo full-time

Full details Book a call

Choosing a service

Which service is the right starting point?

Use these prompts to figure out where to begin. You can always add a second or third service later.

Start here if…

You're drowning in admin.

Inbox is out of control, calendar is chaos, things are slipping through. The fastest relief comes from administrative support. Start with part-time and scale if needed.

See admin support →
Start here if…

You need more pipeline.

Revenue depends on outbound conversations and you're not generating enough of them. Cold calling and appointment setting is the lever. Plan on full-time once results stabilize.

See cold calling →
Start here if…

Your content has stalled.

You have ideas and raw material but nothing gets posted consistently. Social media production gives you a managed content pipeline at a fixed monthly cost.

See social media →

Common Questions

FAQ

Do you work with businesses outside of real estate?
Yes. While many of our clients are in real estate and service businesses, we also work with professional services, healthcare, e-commerce, coaching, and other small businesses that need reliable support.
Do I manage the VA directly?
No. KayaDesk handles day-to-day management, attendance, QA, and performance coaching. You communicate your goals and review weekly results. We handle everything in between.
How is pricing structured for admin and cold-calling VAs?
Staffing engagements are billed as monthly retainers based on the hours your VA works. Part-time support (approximately 20 hours per week) starts at $600 per month. Full-time support (approximately 40 hours per week) starts at $1,200 per month. The exact rate depends on the role and experience level required. Pricing is confirmed during your fit call after we understand your scope.
What are the social media production packages?
We offer three fixed monthly packages, all managed by a KayaDesk project manager as your single point of contact:
  • 4 short-form videos or 4 static posts (your choice), captions, posting on 1 platform, 1 revision per deliverable.
  • 4 short-form videos and 4 static posts, captions and hooks, posting on 1 platform, 1 revision per deliverable, quarterly review call.
  • 12 short-form videos, 15 static posts, full caption support, posting on up to 3 platforms, 2 revisions per deliverable, monthly review call.
What is the setup fee for?
The setup fee covers role scoping, onboarding documentation, tool integration, and the first-week ramp review. It is a one-time cost at the start of each engagement. Solo-tier social media packages carry a setup fee of $295. Staffing engagements and the Growth social media package carry a setup fee of $495.
Is there a long-term contract?
No. Engagements are month-to-month after the initial setup. We ask for 30 days notice to pause or end an engagement so we can close out the VA's role cleanly.
How quickly can we get started?
Most clients are up and running within 7 to 14 days of signing their service agreement. We move fast because our VA bench is pre-vetted and ready for placement.
What happens if my VA quits or underperforms?
KayaDesk handles replacement internally. We find and onboard a replacement VA at no additional cost to you. Your engagement does not stop because one person turned over.
Do I need to provide raw footage for social media production?
For video content, yes. You record the raw footage or provide existing long-form content, and our production team handles editing, captions, and posting. Our team will guide you on what to record and how to capture it efficiently.

Not sure which fits? We'll help you choose.

Book a 15-minute call. We'll ask about your business, walk you through the options, and tell you honestly which service makes the most sense to start with.

Book Your Free 15-Minute Call

No pressure. No pitch. Just a direct conversation.